§ Executive Committee · Role 04 of 07 · Art. X §10.2

Assistant Secretary, the record, covered.

Deputizes for the Secretary so notices and records never stop, and shares the Secretariat's workload.

Duties to be confirmed by the Board; the Constitution lists this office without detailed duties.

§ 01

Key responsibilities, with references.

Note. Duties to be confirmed by the Board; the Constitution lists this office without detailed duties. The items below come from Article VIII §8.7, the Bylaws summary that describes this office as deputizing for the Secretary, and common practice.

Art. X §10.4 Constitution or Bylaws referencePractice A working habit, not a constitutional duty

Standing in

Is one of the seven offices of the Executive Committee.Art. X §10.2
May record proceedings in the Secretary's place. The Secretary or the Assistant Secretary must be present for a Board meeting to be called to order.Art. VIII §8.7
Deputizes for the Secretary.Bylaws summary on this website

Supporting the Secretariat

Takes minutes for committees and working groups when asked.Practice
Keeps the action-item list between meetings and reminds owners of due dates.Practice
Helps keep the official distribution list and Region contacts current.Practice
Helps keep the shared document folder organized.Practice
In an election year, helps the Secretary with credential forms and candidate paperwork.Practice

§ 02

Who you work with.

SecretaryThe main working relationship; tasks are agreed with the Secretary.

Committee chairsMinutes and action items for committee meetings (practice).

RegionsKeeping contact details current (practice).

§ 03

Time and skills.

Estimate

About 2 to 4 hours a week

Expect more when standing in for the Secretary and in an election year. On top of that, every officer attends the quarterly Board meetings (virtual attendance counts) and the Convention weekend.

This is an estimate to help you plan, not a rule in the Constitution.

Helps; not required

Accurate note-taking
Reliability with small recurring tasks
Comfort with shared drives, spreadsheets and email lists
Willingness to learn the Secretary's role, which often leads to it

The only requirements to stand are the eligibility rules below.

§ 04 · Art. XII §12.2

Eligibility and term.

Check yours →

Served in a position in your Region. You have served in a position in your Region (an officer role or a recognised committee leadership role) for at least one year in the past five years. This is required. Only a supermajority of the Directors (two-thirds of all Directors then in office) can waive it.Art. XII §12.2
Member in good standing of a recognized Region. You belong to a recognized INC-USA Region and are in good standing with it. Members of the National-At-Large Affiliate program cannot hold national office unless they are members of a recognized Region.Art. XII §12.2; Art. III §3.5
Written endorsement from your Region. Your Region endorses your candidacy in writing. Your Regional President or Region Secretary is the usual person to ask.Art. XII §12.2; Appendix C §C3
Signed Candidate Eligibility and Conflict-of-Interest Declaration. You sign the declaration (Appendix N). It confirms your eligibility and discloses any interest that could conflict with the office.Art. XII §12.2; Appendix N

If you are a Regional President. A Regional President sits on the Board as a voting Director and cannot hold an Executive Committee office at the same time. If elected, you must resign as Regional President before taking the Oath of Office. Art. IX §9.3

Term. 2 years. At most 2 consecutive terms in the same office, then a one-term break before serving in that office again. Art. X §10.3

§ 05

A good first year looks like this.

Suggested

Took the record at least one Board meeting with minutes approved without major changes
A current action-item list that every officer can see
A verified Region contact list

Suggested outcomes to aim for, not requirements.

§ 06

What every officer signs up to.

Swear or affirm the Oath of Office: uphold the Constitution and Bylaws, protect the Organization's funds, records and reputation, disclose and avoid conflicts, and respect confidentiality.Appendix D
Act within the approved budget, delegated spending limits and adopted policies.Art. X §10.1
Attend the quarterly Board meetings (virtual attendance counts) and the two Board meetings of Convention weekend. Officers take part without a vote; the Directors vote.Art. II §2.3; Art. VIII §8.1, §8.2
Complete a conflict-of-interest disclosure every year and update it when something changes.Appendix H
Follow the Code of Conduct: keep personal opinions separate from official statements, and leave official statements to approved spokespersons.Appendix I
At the end of the term, hand over records, bank access, passwords and project documents to the incoming officer.Art. XII §12.7.3
Serve as a volunteer. Officers may be removed for cause by a two-thirds roll-call vote of all Directors then in office.Art. X §10.5; Art. XIV §14.4

§ Apply · Houston 2027

Stand for Assistant Secretary? Start here.

The Candidate Information Form takes about 15 to 20 minutes, with this office already selected. You will need the name and email of your Regional President or Region Secretary for the endorsement. The application window opens by Wednesday, March 3, 2027.

Apply for this role →The five steps

Source. These descriptions follow the Constitution and Bylaws, adopted Saturday, September 5, 2026, at Convention 2026 in San Francisco.